Medspa Software
Medspa software that runs beautifully behind the scenes.
Booking, charting, memberships, and payments in one calm system, built by a medspa operator with 25 years in the industry.
Built by Karena Zolner · 25 years in medspa operations · Tulum Wellness Spa · The Spa Coach
All-in-One Medspa Software
Your medspa deserves one system, not five.
A booking app, a separate charting tool, a card reader, a texting service, a spreadsheet for memberships. Every handoff between them costs you time and leaves room for details to slip. Software by Jade brings them into one quiet place.
Medspa Software Features
Everything your medspa runs on, in one place.
Follow one client visit, from first booking to the next one.
Medspa Scheduling Software
A calendar that knows who can do what, and where.
Booking rules follow credentials, rooms, and devices, so a laser appointment never lands without the laser. Deposits and reminders quietly protect your day from no-shows.
- Provider-specific booking rules by credential
- Room and device scheduling
- Online booking with deposits and reminders
- Automatic waitlist fill when a client cancels
MEDSPA CLIENT MANAGEMENT SOFTWARE
Every client's history, ready before she sits down.
Her intake answers, her consent forms, her photos, and every visit she has ever booked live on one profile. Your providers open it once and see the whole history, instead of reconstructing it from memory.
- One profile spanning every visit and provider
- Digital intake and consent sent before the appointment
- Before-and-after photos stored with the record and compared side by side
- Multi-visit treatment plans that track progress across appointments
SECURE MEDSPA SOFTWARE
Protect every record without a second thought.
Client records deserve the same care your providers give in the treatment room. Software by Jade keeps them behind role-based access, so records stay with the staff who need them and every change is on record.
- Individual logins for every team member
- Access by role, so records stay with providers
- Encrypted records
- A log of who opened what and when
Medspa Membership Software
Memberships that bill quietly, month after month.
Build tiers, sell packages, and let recurring billing run on its own. Every charge, credit, and package balance lives on the client record, right at checkout.
- Tiered memberships with automated recurring billing
- Packages and series with remaining-session tracking
- Integrated point of sale tied to each client
Medspa CRM & Marketing Software
Rebook her before she leaves the room.
Most clients mean to come back and never get around to booking it. Software by Jade prompts the rebook at checkout, follows up automatically when someone cancels or does not show, and asks happy clients for a review while the visit is still fresh.
- Rebooking prompts at checkout
- Automatic follow-up on no-shows and cancellations
- Two-way SMS and appointment reminders
- Automated review requests after a visit
- Rebooking and retention reporting
Medspa Software Early Access
Be among the first medspas to run on Software by Jade.
Join the waitlist for first access, founding member details, and a direct line to shape what we build for practices like yours.
Maya R. · Visit Complete
Sep 9 · All five steps
Explore Medspa Software
Find the fit for your practice.
Operations & Inventory
Track product, lots, and stock without a spreadsheet.
Spa & Massage
Room-based booking and memberships for day spas and massage studios.
Aesthetic Clinics
Injectables, consent, and lots.
Wellness Centers
Multi-service visits and memberships.
Tanning Salons
Memberships and session packages.
Medspa Software Built by an Operator
Built from 25 years inside medspa operations.
Karena Zolner is an esthetician with over 25 years in beauty and wellness operations—evolving from renting a room to serving as a brand rep, educator, director, and consultant coaching owners through The Spa Coach. She built the systems that let her own business run with ease, and Software by Jade now brings those exact operational systems to every practice.
“Less force, more flow, total precision.”
Founder & CEO · Software by Jade
Karena Zolner
Founder & CEO · Software by Jade
Medspa Software FAQ
Questions about medspa software
Medspa software runs both sides of a medical spa: the clinical side, including charting, consent, photos, and patient records, and the business side, including booking, payments, memberships, and marketing. It replaces a patchwork of separate tools with one record per client.
Look for scheduling built around provider credentials and rooms, clinical charting with consent and photo documentation, privacy safeguards for patient records, membership and package billing tied to point of sale, and retention tools with reporting.
Salon and spa booking tools handle appointments and payments. Medspa software adds clinical charting, consent capture, before-and-after photo documentation, and the safeguards that patient records require.
Software by Jade protects client records with encrypted storage, role-based access, and a full audit trail on every record. Records stay with the staff who need them, and every change is logged with a time stamp and the user who made it.
Yes. Providers can document visit details, capture signed consent, and attach before-and-after photos to the same client record.
Yes. With Software by Jade you can build tiered memberships with automated recurring billing, sell packages and treatment series, and see remaining sessions right at checkout.
We're planning onboarding support to help practices move client records, appointments, and memberships from their current system. Waitlist members will get migration details before launch.
Software by Jade is in development now. Launch timing and pricing will go to the waitlist first.
Join the Medspa Software Waitlist
A calmer way to run your medspa.
Join the waitlist, and we'll reach out as early access opens.
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