DAY SPA SOFTWARE
Day spa software that runs beautifully behind the scenes.
Booking, gift cards, and payments in one calm system. Spa management software built by an operator with 25 years in the industry.
Built by Karena Zolner · 25 years in spa operations · Tulum Wellness Spa · The Spa Coach
ALL-IN-ONE DAY SPA SOFTWARE
Your front desk deserves one system, not five.
A booking tool, a separate gift card ledger, a text thread for confirmations, a binder of paper waivers, and a card reader that talks to none of it. Your front desk becomes the thing holding it together, and every question from a client in the lobby means looking in three places. Software by Jade brings it into one quiet place.
Today
The phone rings while three people wait to check out
Gift card balances live in a binder
Waivers get signed in the lobby
A cancellation leaves the room empty
Rebooking happens only if someone remembers to ask
With Software by Jade
Clients book and prepay themselves
Gift cards redeem at checkout automatically
Waivers arrive before she does
The waitlist fills the opening
Every checkout ends with the next appointment
DAY SPA SOFTWARE FEATURES
Everything your spa runs on, in one place.
Follow one client visit, from first booking to the next one.
DAY SPA BOOKING SOFTWARE
A calendar that holds the room, the therapist, and the turnover.
A facial followed by a massage needs two rooms, two providers, and time in between. Software by Jade holds all of it in one booking, so the front desk stops doing arithmetic and the floor stops double-booking.
- Multi-service visits booked in sequence with the right room for each
- Rooms, suites, and equipment reserved alongside providers
- Online booking with deposits, reminders, and cancellation policies
- Automatic waitlist fill when a client cancels
DAY SPA CLIENT MANAGEMENT SOFTWARE
Every client's history, ready at the front desk.
Her waiver, her intake answers, her preferences, and every service she has ever booked live on one profile. Whoever picks up the phone knows who she is and what she likes, without asking her to explain it again.
- One profile spanning every visit, service, and provider
- Digital intake and waivers sent before the appointment
- Before-and-after photos stored with the record and compared side by side
- Multi-visit treatment plans that track progress across appointments
SECURE DAY SPA SOFTWARE
The right staff see the right records.
A front desk that books every service does not need to read what a therapist wrote about a client's health history. Software by Jade keeps records behind individual logins, so each role sees what the job requires and nothing more.
- Individual logins for every team member
- Access by role, so records stay with providers
- Encrypted records
- A log of who opened what and when
DAY SPA POS SOFTWARE
Checkout that keeps the lobby moving.
Gift cards redeem automatically, package credits apply without a lookup, and the tip screen is one tap. Memberships bill on their own. The front desk closes out a visit in under a minute and moves to the next one.
- Card on file and tap-to-pay with tipping built into checkout
- Gift cards sold online and redeemed at checkout without a ledger
- Packages and series with remaining-session tracking
- Memberships with automated recurring billing
DAY SPA MARKETING SOFTWARE
Rebooking that happens before she walks out.
Most clients mean to come back and never get around to booking it. Software by Jade prompts the rebook at checkout, follows up automatically when someone cancels or does not show, and asks happy clients for a review while the visit is still fresh.
- Rebooking prompts at checkout
- Automatic follow-up on no-shows and cancellations
- Two-way SMS and appointment reminders
- Automated review requests after a visit
- Rebooking and retention reporting
Day Spa Software Early Access
Be among the first spas to run on Software by Jade.
Join the waitlist for first access, founding member details, and a direct line to shape what we build for practices like yours.
Maya R. · Visit Complete
Sep 9 · All five steps
Explore Day Spa Software
Find the fit for your spa.
Multi-Room Spas
Add rooms, providers, and services without adding chaos. Multi-room calendars and daily utilization reporting.
Solo Estheticians
Built for one treatment room as much as for twelve.
Gift Cards
Sell online, redeem at checkout, and track balances without a binder.
Medspa
Client records, memberships, and payments for medical spas.
Massage Therapy
Booking, client records, and memberships for massage practices.
Day Spa Software Built by an Operator
Built from 25 years inside spa operations.
Karena Zolner is an esthetician with over 25 years in beauty and wellness operations—evolving from renting a room to serving as a brand rep, educator, director, and consultant coaching owners through The Spa Coach. She built the systems that let her own business run with ease, and Software by Jade now brings those exact operational systems to every practice.
“Less force, more flow, total precision.”
Founder & CEO · Software by Jade
Karena Zolner
Founder & CEO · Software by Jade
Day Spa Software FAQ
Questions about day spa software
Day spa software runs the whole front desk in one place: online booking with room and provider scheduling, client profiles with intake and waivers, checkout with gift cards and packages, memberships, and rebooking reminders. It replaces a patchwork of separate tools with one record per client.
Spa management software is the full-practice system a day spa uses to manage bookings, client records, payments, and rebooking. It keeps the front desk from switching between a booking tool, a gift card ledger, and a payment app to answer a single question.
Look for booking that handles multiple rooms and providers, client profiles with intake and waivers, gift cards that redeem at checkout, packages and memberships, and rebooking built into the checkout flow.
Yes. Gift cards sell online and redeem at checkout automatically, so the front desk never opens a binder to look up a balance.
Yes. Multi-room calendars, room and suite assignment, and provider scheduling keep every treatment room running at full capacity with no double-bookings.
Yes. Software by Jade works for a single treatment room and scales to a multi-room spa, so a solo esthetician and a twelve-room resort spa can run on the same system.
General booking tools handle appointments and payments. Day spa software adds multi-room scheduling, gift card management, health intake and waivers, role-based record access, and rebooking prompts built into the checkout flow.
Software by Jade is in development now. Launch timing and pricing will go to the waitlist first.
Join the Day Spa Software Waitlist
A calmer way to run your spa.
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